Privacy Policy
1. Controller
This Privacy Policy (hereinafter referred to as the “Policy”) governs the manner in which personal data is processed by:
TECHFRENS s.r.o.
Registered office: Tomášikova 12753/50E, 831 04 Bratislava
Company ID No.: 56809638
E-mail: info@techfrens.eu
(hereinafter referred to as the “Controller” or “TECHFRENS”).
TECHFRENS processes personal data primarily in accordance with:
Regulation (EU) 2016/679 of the European Parliament and of the Council (GDPR),
Act No. 18/2018 Coll. on Personal Data Protection,
other generally binding legal regulations applicable to personal data protection.
This Policy applies in particular to:
visitors to the TECHFRENS website,
persons using contact or registration forms,
candidates for job positions,
IT specialists and persons interested in project-based or contractor cooperation,
persons contacted by TECHFRENS via LinkedIn, e-mail, job portals or other professional channels,
customers and potential customers,
business partners,
suppliers and cooperating persons,
other persons whose personal data TECHFRENS processes in connection with its business activities.
2. What Personal Data We Process
The scope of personal data processed depends on the specific purpose.
TECHFRENS may process in particular:
Identification and Contact Data
Professional Data of Candidates
curriculum vitae (CV),
work experience,
employment history,
education,
professional knowledge and competencies,
certifications,
technical skills,
language skills,
preferred job positions or projects,
availability,
location or preferred mode of work,
preferred form of cooperation,
expected salary, remuneration or daily rate,
professional profile, in particular LinkedIn,
portfolio or links to work outputs,
information provided during communication and the recruitment process,
information on the progress and outcome of the recruitment process.
Data Related to Communication and Business Relationships
content of e-mail communication,
content of messages via LinkedIn or other communication services,
content of enquiries and contact forms,
records of business or recruitment communication,
information on requested or provided services,
contractual, billing and payment information.
Technical Data
When using the website, the following may be processed in particular:
IP address,
type of device and browser,
technical data necessary for the functioning of the website,
website usage data,
cookies and similar technologies.
TECHFRENS processes only personal data that is adequate and relevant in relation to the specific purpose.
3. Sources of Personal Data
We may obtain personal data:
directly from the data subject,
through the TECHFRENS website and forms,
through e-mail or telephone communication,
through LinkedIn and other professional social networks,
from job and recruitment portals,
from publicly available professional profiles and sources,
through recruitment or HR systems,
from customers and business partners,
from other authorised third parties.
If personal data has not been obtained directly from the data subject, TECHFRENS will provide information on its processing in accordance with the GDPR, no later than within the period prescribed by applicable law or at the time of the first relevant communication or first disclosure of the data to another recipient.
4. Purposes of Personal Data Processing
TECHFRENS may process personal data in particular for the following purposes:
Recruitment and IT Sourcing
searching for suitable candidates,
contacting potential candidates,
communicating with candidates,
assessing professional experience and candidate suitability,
arranging employment opportunities,
arranging contracts, projects and B2B cooperation,
introducing a candidate to a potential employer, customer or business partner,
providing a candidate’s CV or professional profile to the relevant customer or partner,
coordinating recruitment processes,
keeping records of the progress and outcome of recruitment processes,
protecting TECHFRENS’ legitimate claims related to candidate placement.
Candidate Database
On the basis of an appropriate legal basis, TECHFRENS may also retain candidate data for the purposes of:
future job opportunities,
future projects,
contractor opportunities,
re-contacting the candidate in connection with a suitable job or project opportunity.
Customers and Business Partners
processing business enquiries,
preparing offers,
communicating with customers and potential customers,
negotiating cooperation,
entering into and performing contracts,
managing business relationships,
providing services,
invoicing and accounting,
protecting TECHFRENS’ legal and business claims.
Website
operation and security of the website,
processing contact forms,
responding to enquiries,
traffic measurement,
analytics,
optimisation and improvement of the website.
Marketing
Where an appropriate legal basis exists, TECHFRENS may use personal data for:
newsletters,
information about services,
job and project opportunities,
commercial communications,
other marketing communications.
5. Legal Bases for Processing
TECHFRENS processes personal data only where an appropriate legal basis exists under the GDPR.
Consent – Article 6(1)(a) GDPR
We may rely on consent in particular for:
retaining candidate data for further job or project opportunities,
newsletters or marketing communications where consent is required,
the use of certain cookies and analytical or marketing technologies.
Consent is voluntary and may be withdrawn at any time.
Withdrawal of consent does not affect the lawfulness of processing carried out before its withdrawal.
Contractual and Pre-contractual Measures – Article 6(1)(b) GDPR
Personal data may be processed where necessary:
for entering into or performing a contract,
for taking steps at the request of the data subject prior to entering into a contract,
for handling a specific request relating to cooperation or a service.
Legal Obligation – Article 6(1)(c) GDPR
We process personal data where such processing is required by applicable laws, in particular in the areas of:
Legitimate Interests – Article 6(1)(f) GDPR
TECHFRENS’ legitimate interests may include in particular:
providing and developing recruitment and IT sourcing services,
searching for suitable IT specialists and professional contacts,
appropriately contacting persons based on their professional experience,
communicating with customers and business contacts,
managing business relationships,
maintaining records of recruitment and business processes,
protecting TECHFRENS’ rights, legal claims and economic interests,
protecting IT systems and company security.
Where processing is based on legitimate interests, the data subject has the right to object to such processing.
6. Processing of Candidate Data
TECHFRENS operates in the field of recruitment, IT sourcing and the arrangement of employment and project opportunities.
We may process a candidate’s personal data for the purposes of:
a specific job position,
a specific contract or project,
assessing the candidate’s suitability,
communication during the recruitment process,
introducing the candidate to a potential employer or customer.
Where a candidate is being considered for a specific job position or project, their data may be provided, to the extent necessary, to the relevant potential employer, customer or business partner.
TECHFRENS may appropriately inform the candidate before such disclosure and, where required by the applicable legal basis or the specific recruitment process, request their confirmation or consent.
7. Candidate Database and Future Opportunities
If a candidate grants TECHFRENS consent to process their personal data for future job or project opportunities, TECHFRENS may retain their data in its candidate database.
Such consent is generally granted for a period of 24 months.
During this period, TECHFRENS may contact the candidate in connection with job positions, contracts or projects that correspond to their professional profile.
The candidate may withdraw their consent at any time by sending a request to:
info@techfrens.eu
Withdrawal of consent does not affect processing carried out on another legal basis.
8. LinkedIn, Job Portals and Direct Sourcing
As part of its recruitment and business activities, TECHFRENS may also work with publicly available professional information.
This may include data available:
The data processed may include in particular:
TECHFRENS uses such data only to an extent that is appropriate for its recruitment or business activities.
Where personal data is obtained from a source other than directly from the data subject, TECHFRENS will provide the data subject with the relevant information concerning the processing of their data in accordance with the GDPR.
9. Recipients of Personal Data
Personal data may, to the extent necessary, be disclosed or provided to recipients, in particular:
In Recruitment Processes
potential employers,
TECHFRENS customers,
end customers,
business and recruitment partners,
companies for which the candidate is being considered,
recruitment and HR platforms or systems used in the relevant recruitment process.
Following the disclosure of candidate data, the relevant customer or potential employer may process personal data as an independent controller in accordance with its own privacy policy.
Service Providers
Personal data may be made available to service providers providing in particular:
web hosting,
IT infrastructure,
cloud services,
e-mail and communication services,
recruitment and HR platforms,
CRM systems,
candidate management systems,
data storage,
marketing and analytical tools,
accounting services,
legal services,
IT support and security.
Where a service provider processes data on behalf of TECHFRENS, it acts as a processor in accordance with the relevant provisions of the GDPR.
Personal data may also be provided to public authorities or other authorised entities where required by law or by a binding decision of an authorised authority.
10. Recruitment and HR Platforms
TECHFRENS may use external recruitment, applicant tracking or HR systems when processing candidate data.
The following may be processed through these systems in particular:
name and contact details,
curriculum vitae,
work experience,
professional skills,
availability,
requested remuneration or rate,
communication relating to the recruitment process,
information on the progress and outcome of the recruitment process.
Depending on the specific system and contractual relationship, its provider may act as a processor or as an independent controller.
11. Retention Period of Personal Data
TECHFRENS retains personal data only for as long as necessary for the relevant purpose or for the period required by applicable law.
Candidates – Specific Position or Project
Personal data is processed for the duration of the relevant recruitment process and subsequently for a reasonable period necessary for:
closing the process,
maintaining placement records,
resolving potential claims,
protecting TECHFRENS’ legitimate interests.
Candidate Database for Future Opportunities
Where processing is based on consent, we generally retain data for no longer than:
12 months from the granting or most recent renewal of consent, unless the candidate withdraws consent earlier.
Enquiries and Business Communication
Generally for no longer than 2 years from the last relevant communication, unless there is a reason for longer retention.
Contractual Relationships
For the duration of the contractual relationship and thereafter for the period necessary to protect legal claims or as required by applicable law.
Accounting and Tax Data
For the period required by applicable legal regulations.
Marketing
Until consent is withdrawn or until another applicable legal basis ceases to exist.
After the applicable retention period expires, personal data will be deleted, anonymised or its further processing will be restricted, unless another lawful reason for retaining the data exists.
12. Transfers of Personal Data to Third Countries
TECHFRENS prefers the processing of personal data within the European Union or the European Economic Area.
However, when using certain global cloud, communication, IT, analytical, social media or recruitment services, personal data may be processed or transferred outside the European Economic Area.
In such cases, the transfer will take place only in accordance with the GDPR, in particular on the basis of:
an adequacy decision of the European Commission,
Standard Contractual Clauses,
or another transfer mechanism permitted under the GDPR.
13. Requirement to Provide Personal Data
The provision of personal data is generally voluntary.
However, failure to provide certain data may make it impossible to:
respond to an enquiry,
participate in a recruitment process,
arrange a job or project opportunity,
introduce a candidate to a customer,
enter into or perform a contract,
provide the requested service.
Where the provision of personal data is a legal or contractual requirement, the data subject will be appropriately informed of this fact.
14. Rights of Data Subjects
Subject to the conditions laid down in the GDPR, the data subject has in particular the right to:
obtain confirmation as to whether TECHFRENS processes their personal data,
access their personal data,
rectify inaccurate or outdated data,
request erasure of personal data,
request restriction of processing,
data portability where the conditions of the GDPR are met,
object to processing based on legitimate interests,
withdraw consent at any time where processing is based on consent,
lodge a complaint with the supervisory authority.
The supervisory authority is:
Office for Personal Data Protection of the Slovak Republic.
Requests concerning the processing of personal data may be sent to:
info@techfrens.eu
15. Withdrawal of Consent
Where processing is based on consent, the data subject may withdraw their consent at any time.
Consent may be withdrawn by sending a request to:
info@techfrens.eu
Withdrawal of consent:
does not affect the lawfulness of processing carried out before its withdrawal,
does not automatically affect processing based on another legal basis.
16. Right to Object
Where TECHFRENS processes personal data on the basis of legitimate interests pursuant to Article 6(1)(f) GDPR, the data subject has the right to object to such processing at any time on grounds relating to their particular situation.
In such a case, TECHFRENS will assess whether there are compelling legitimate grounds for continuing the processing or whether the processing is necessary for the establishment, exercise or defence of legal claims.
17. Automated Decision-Making
TECHFRENS does not generally carry out decision-making based solely on automated processing of personal data that would produce legal effects concerning the data subject or similarly significantly affect them.
TECHFRENS may use technical tools to support:
candidate sourcing,
sorting of professional profiles,
matching candidates with job positions,
administration of recruitment processes.
Such tools support the recruitment process, and final decisions are not generally based solely on automated processing.
18. Special Categories of Personal Data
As part of standard recruitment or business processes, TECHFRENS does not require the processing of special categories of personal data, including in particular data concerning:
health,
racial or ethnic origin,
political opinions,
religious or philosophical beliefs,
trade union membership,
genetic or biometric data,
sex life or sexual orientation.
Data subjects should not provide such information unless it is necessary and an appropriate legal basis for its processing exists.
19. Security of Personal Data
TECHFRENS implements appropriate technical and organisational measures to protect personal data against:
Access to personal data is limited to persons who require such access for the performance of their employment, business or contractual duties.
20. Use of Cookies
The TECHFRENS website may use cookies and similar technologies in particular for:
ensuring the basic functionality of the website,
remembering user preferences,
analytics and traffic measurement,
marketing purposes.
Strictly necessary cookies may be used without consent to the extent permitted by applicable law.
Analytical and marketing cookies for which consent is required are used only after the user has provided the relevant consent.
Users may manage their preferences through the cookie banner or the available website settings.
21. Data Protection Officer
TECHFRENS has not currently appointed a Data Protection Officer.
Questions or requests concerning personal data protection may be sent to:
info@techfrens.eu
22. Changes to the Policy
TECHFRENS may amend or update this Policy from time to time, in particular in the event of:
changes in applicable laws,
changes in the manner in which personal data is processed,
introduction of new services,
use of new IT or recruitment systems,
changes in business or technological processes.
The current version will always be published on the TECHFRENS website.
23. Final Provisions
This Privacy Policy takes effect on 25 February 2025.
TECHFRENS s.r.o.
Tomášikova 12753/50E
831 04 Bratislava
Company ID No.: 56809638
E-mail: info@techfrens.eu